Archive for June, 2010

2010 Manual of Regulation for Private Schools – School Site and Buildings

L. SCHOOL SITE AND BUILDINGS

Section 160. Ownership. Unless exempted by the Secretary, each private school shall own its site, or shall have a definite and feasible program for ultimate ownership thereof within a reasonable period, which should be adequate and suitable for the buildings and activities of the school.

Section 161. Standards on School Site. The standards on school site of private schools shall be considered, among others, on the factors of total floor in square meters, occupancy at any one time, school developmental plan, and traffic situation in school vicinity, and such other requirements as the Secretary may deem valid and reasonable to issue.

Section 162. Limitation on School Capacity. All private schools shall be limited in their enrolment on the basis of occupancy at any one time and total capacity of school facilities and such other factors as may be determined through regulation by the Secretary.   Existing schools shall not be allowed to expand in their

- 8I ­enrolment unless the standards on school sites as provided for under this 2010 Manual are satisfied.

Section 163. School Buildings. Each private school shall likewise own its buildings, unless otherwise exempted for special reasons by the Secretary. The school buildings should be adequate and suitable for the purposes and activities of the school as required under existing laws, rules, and standards.

2010 Manual of Regulation for Private Schools – Private Preschools

S. RULES AND REGULATIONS ON THE OPERATION OF PRIVATE

PRESCHOOLS

Section 184. Rules and Regulations on the Operation of Private Preschools.

The recognition of the importance of preschool education in the development of children has brought about the establishment of a large number of preschool programs in the Philippines.

To safeguard and ensure the rights of Filipino children to quality education within reasonable cost, it is imperative that guidelines on the operation of preschools, which include but are not limited to the tuition fees and other fees be enforced. Further, the requirements in the prior increase in tuition fees per DECS Order No. 12, s. 1997 have not been fully observed to the detriment of both parents and pupils.

The Department of Education shall reiterate and assert its authority as stipulated in Education Act of 1982 to regulate the operation of preschools in the country.

1.      DECS Order No. 107, s. 1989 re Guidelines on the Organization and Operation of Preschools, specifically on the physical environment requirement will be strictly enforced.

2.      Application for permit of new schools must include information on the initial/basic tuition fees and miscellaneous fees to be charged.

3.      Schools that have been operating for two (2) years or more without permit should stop their operation.

4.      Regional Offices shall publish in leading newspapers the list of registered preschools on or before April of each school year.

5.      Established schools must update the Division/Regional offices on their existing tuition and miscellaneous fees yearly.

6.      Schools should submit to the Regional Offices accomplished application form for the tuition fee increase together with minutes of meeting with parents and agreements made.

7.      Regional Directors are also empowered to recommend limits on the tuition fees increased based on existing laws and guidelines subject to the control and supervision of the Secretary.

8.      Regional Offices should form a fact-finding committee which includes supervisors and legal officers to conduct a dialogue/investigation on any school’s violation of Department’s policy on exorbitant tuition and other fees charged. The committee must also recommend to the Secretary closure of preschools which violate the rules on the establishment of schools.

9.      Regional Offices are required to designate a private school supervisor who will closely supervise and monitor preschools with or without permit.

10.  Report on the monitoring and supervision must be submitted to the Bureau of Elementary Education, this Department.

2010 Manual of Regulation for Private Schools – GASTPE Policies

e) If the EVS recipient is not accepted by the School Committee, then the school shall return the voucher and all documents presented to the school by the applicant. The applicant may use these documents to apply to another private school.

8. FAPE shall require the submission of electronic data on grantees of each school. The private secondary school shall key in the grantee’s names and other information into its school account in the ESC-EVS Online Encoding System found at www.peac-fape.org.ph. Schools are provided with a unique FAPE School ID and a password to access their school account on the website where their lists of grantees are available. Electronic accomplishment of these forms shall be required on a yearly basis. A computer program will automatically generate the EVS Billing Statement that must be printed in five copies. These copies shall then be signed by the School Committee and submitted to the RPCom got processing.

7. The deadline for private schools to submit the signed EVS Billing Statements to the RPCom shall be August 15, 2010. With the help of the FAPE RPCs, the RPCom shall facilitate the review, compilation, signing of the EVS Billing Statements and forwarding the same to FAPE in Manila not later than August 30, 2010. FAPE shall then consolidate the billing statements in batches and forward these not later than October 30, 2010 to the DepEd Accounting for processing of payments. All valid claims received within this period shall be paid within the fiscal year. NO CLAIMS SHALL BE RECEIVED AFTER THIS PERIOD.

F.  Documentation And Processing Of School Documents

1.      All pertinent program forms are available at http://peac-fape.org..ph and must be fully accomplished electronically online at the said site.

2.      For SY 2010-2011, five copies of the Billing Statement (whether for ESC or EVS) shall be signed by all members of the School Committee.

3.      The school shall submit 5 copies of the Billing Statement along with the fully accomplished DepEd BEIS forms which are available at DepEd website: www.deped.gov.ph.

G. Processing Of School Claims

1.      The FAPE RPC and the FAPE national Secretariat shall process school Billing Statements for ESC or EVS on a first-come, first-served basis.

2.      The FAPE RPCs shall accept the signed Billing Statements (5 copies) with the fully-accomplished BEIS forms (3 copies). The documents shall be checked for accuracy and completeness before these are sent to the FAPE national secretariat for final checking and consolidation.

3. The FAPE national secretariat shall compare the data in the submitted school Billing Statements with the electronically-generated supporting program forms. It shall consolidate the Billing Statements on a first-come, first-served basis, and in batches, endorse these for payment to the DepED Central Office. The batch numbers indicate the priority or queuing order of payment of schools. A school may check its batch number at their own school profile at the FAPE website. The completed BEIS forms shall be sent to the DepED-OPS.

H. Payment of Grants through Official School Land Bank Accounts

1.      DepED, through the Department of Budget and Management (DBM), shall credit to the schools’ Land Bank of the Philippines (LBP) accounts, the payments for ESC, EVS, and TSS grants. This bank account must be in the official name of the school. In no case shall payment be made directly to a person, whether he or she is a grantee or a school official.

2.      Sanctions for Errors and Mistakes. Overpayment to a school due to errors and mistakes in the ESC or EVS Billing Statements shall be refunded by said school to the Department of Education. Failure by the school to do so shall cause, among others, the suspension of the school privilege to admit new ESC or EVS grantees.

2010 Manual of Regulation for Private Schools – School Records

O.SCHOOL RECORDS

Section 174. Contents of School Records. The school record of any transferring pupil or student sent by one school to another should contain the final rating in each subject with the corresponding credits or the action taken thereon; in the case of the elementary level, the general average of the pupil including the quarterly rating if the pupil leaves school before completing the school year.

Section 175. Request for School Record. Upon submission and acceptance of the transfer credential, the school to which a pupil or student has transferred shall request in writing for the complete school records (Form 137) or transcript of records of the pupil or student from the school last attended. The latter school shall forward such records directly to the school within thirty days from receipt of the request.

The school records should not be given to the pupil or student unless authorized in writing by the school requesting for said records.

Section 176. Release of Records. The school records of a pupil or student under a penalty of suspension or expulsion shall not be released until the lapse of the penalty – therefore, at the discretion of the school in the case of suspension, or approval by the Secretary in the case of expulsion.

2010 Manual of Regulation for Private Schools – International Schools

D. ESTABLISHMENT OF A FOREIGN OR INTERNATIONAL SCHOOL

Section 45. Establishment of a Foreign or International School. A foreign or international school may be established in the Philippines for foreign diplomatic personnel and their dependents and, unless otherwise provided by law, for other foreign temporary residents.

Section 46. Use of the word “Foreign” or “International” or Name of a Foreign Country. Only a school established for foreign diplomatic personnel and their dependents and for other foreign temporary residents shall be allowed by the Department to use as part of the name of the school the word “Foreign” or “International” or the name of a foreign country.

Section 47. Manner of Establishing a Foreign or International School. A

foreign or international school may be established through legislation or by applying to any foreign or international school the same terms and conditions or requirements governing the grant of government authority to operate a pre­school, elementary or secondary course or a year level therein subject to the condition that the school is established for foreign diplomatic personnel and their dependents and for other foreign temporary residents. It will be allowed by the Department to use the school calendar and curricular program in basic education of a foreign country subject to limitations or regulations that the Secretary may impose.

Section 48. Foreign Temporary Resident. A foreign temporary resident in the Philippines shall be allowed to study in a private school as well as in a foreign or international school provided that he/she has a student visa granted by the Bureau of Immigration.

Section 49. Enrollment of Filipino Students in Foreign or International School. A foreign or international school established for foreign diplomatic personnel and their dependents and for other foreign temporary residents may accept the enrollment of Filipino students; provided: that the group of Filipino students shall not comprise more than the limit to be set by the Department; provided further, that the study of the Philippine Constitution shall be part of the Curricula for Filipino students in such schools; provided also, that they shall inculcate Filipino patriotism and nationalism, foster love of humanity, respect for human rights and appreciation of the role of Filipino national heroes in the historical development of the country, teach the rights and duties of Philippine citizenship, strengthen ethical and spiritual values, develop moral character and personal discipline, encourage critical and creative thinking, broaden scientific and technological knowledge and promote vocational efficiency; and provided lastly that an elementary or secondary student from a foreign or international school may transfer to a private or public school subject to the guidelines of the Department.

Section 50. Control and Administration of a Foreign or International School by Aliens. A foreign or international school established for foreign diplomatic personnel and their dependents and for other foreign temporary residents may be under the control and administration of aliens who have the necessary visa from the Bureau of Immigration and working permit from the Department of Labor and Employment.

2010 Manual of Regulation for Private Schools – Personnel

his employment, desist from complying with his written commitment, or transfer to another school during the school term or during the effective period of his contract or appointment, except when the termination, desistance, or transfer has the prior approval of the school head or as allowed in this Manual. It shall likewise be prohibited for any school teaching personnel, whether temporary or permanent, to teach in another school, unless such employment has the prior approval of the school head of the school wherein he is regularly employed and subject to the limitation on subject-load.

Any violation of this provision shall subject the erring school personnel to such appropriate disciplinary sanctions as may be imposed by the private school in accordance with such regulations as may be prescribed by the Secretary, and without prejudice to any right of action of the school as provided for by law.

Section 74. Grievance Machinery. Every private school shall provide for amicable internal procedures or remedies, including provisions for voluntary arbitration, as a preferable measure in the settlement of any issue, dispute or grievance arising from employment relations.

Section 75. Removal, Reduction in Salary or Suspension of School Personnel. Removal, reduction in salary, or suspension without pay of school personnel under permanent status of private school shall be for cause and after due process as provided for in this Manual, its implementing rules, and the policies and regulations of the school. Any removal, reduction in salary, or suspension without pay of school personnel under permanent status in violation of the provisions of this Manual shall be null and void.

Removal, reduction in salary, or suspension without pay of school personnel under temporary status shall be subject to such regulations as may be promulgated by the Secretary to prevent circumvention of the right of such personnel to be secured in their employment as defined in their agreements. Any temporary school personnel who has been removed in violation of the regulations issued by the Secretary, or as provided for in the school rules, or in any applicable agreements, may be reinstated or paid his back salaries computed from the time it was withheld from him and for the rest of the period provided for in his contract, at the option of the school.

Section 76. Termination of Employment by the School Administration.

School personnel of private schools under permanent status may be removed, reduced in salary, or suspended without pay for the following causes.

a.    Dishonesty, fraud, or willful breach of the trust reposed in him by the
school through its duly constituted authorities;

b.    Oppression, or commission of a crime against the person of school
officials, students, or any other component elements therein;

c.    Misconduct which directly or indirectly affects the integrity of the school;

d.    Neglect of duty, or inefficiency;

e.    Notoriously disgraceful or immoral conduct;

f.     Violation of Reasonable school rules, or willful disobedience of a
reasonable order of the school authorities in connection with his work;

g.    Improper or unauthorized solicitation or collection of contributions from, or
selling of tickets or materials, to students and school personnel;

h.    Conviction of a crime involving moral turpitude; or

i.      Other causes analogous to the foregoing as may be provided for in the
regulations prescribed by the Secretary, or in the school rules, or in
collective bargaining agreements.

Section 77. Safeguard in Disciplinary Procedures. School personnel employed under permanent status in all private schools shall enjoy the following safeguards in any disciplinary proceedings against them, which may result in suspension without pay, reduction in salary, or termination of employment:

a.    The right to be informed in writing of the specifications of the complaint;

b.    The right to answer in writing the complaint;

c.    The right to speedy disposition of the case and full access to the evidence;

d.    The right to defend himself, or through counsel of his choice, with
adequate time for preparation of his defense; and

e.    The right to be informed of the decision in writing and to appeal to proper
authorities.

Section 78. Period of Appeal. School personnel under permanent status in all private schools who are removed, reduced in salary, or suspended without pay as a result of a disciplinary proceeding may appeal to the Secretary or his duly authorized representative, within fifteen days from the date of receipt of a copy of the decision. In the absence of an appeal in writing within the reglementary period herein provided, the decision of the school shall be final and executory.

Section 79. Limitation of Penalty. In meting out sanctions, penalties shall be imposed for like offenses, and no private school personnel shall be penalized more than once for the same offense. An admonition or a warning shall not be considered a penalty.

Section 80. Preventive Suspension. The school head of a private, school may preventively suspend a school personnel who is under investigation, if the charge against him involves dishonesty, oppression, grave misconduct, neglect in the performance of duty, or if there are strong reasons to believe that he is guilty of such charges which would warrant his removal from the school. Preventive suspension of school personnel shall be exercised on the grounds and in the manner provided therein.

A preventive suspension without pay, imposed upon any school personnel shall not be more than sixty days. After the expiration of such period, he shall be reinstated, or his suspension shall continue with provisional pay; provided that when the delay in the disposition of the case is due to the fault, negligence, or petition of the school personnel himself, the period of delay shall not be counted in computing the period of suspension herein allowed.

Section 81. Summary Proceeding. Subject to compliance with the requirements of due process, and the requirements that the Secretary may impose, the procedure for disciplinary action against a school personnel may be summary in nature.

Section 82. Termination of Employment by School Personnel.

a.    Except as otherwise provided for in this Manual, a school personnel
may terminate without just cause his employment in a private school by
serving a written notice on the school head at least one month in
advance. The school upon whom no such notice was served may hold
the school personnel liable for damages.

b.    A school personnel may terminate his relationship with a private school
without serving any notice for any of the following causes:

1)      Serious insult on his honor and person by the school or its duly authorized officials;

2)      Inhuman and unbearable treatment given him by the school or its duly authorized officials;

3)      Commission of a crime or offense against his person or any of the immediate members of his family by the school or its duly authorized officials; or

4)      Other causes analogous to the foregoing.

Section 83. Disease as Ground for Separation. A private school, through its chief executive officer, may terminate the service of any school personnel who is found to be suffering from any disease and whose continued employment is prohibited by law or its prejudicial to his health as well as to the health of students or co-workers. In addition to other benefits as provided for by law, a school personnel who is removed from the school under this provision shall be paid separation pay equivalent at least to one month salary or to one-half month salary for every year of service, whichever is greater, a fraction of at least six (6) months being considered as one whole year.

Section 84. Reduction of School Personnel. Whenever reduction of school personnel becomes imperative in a private school due to unavoidable or unforeseen circumstances beyond the control of the school administration, or in case of voluntary closure or phasing-out of the school or of any of its programs, the school personnel in the same group or class of positions shall be reasonably compared in terms of relative fitness, efficiency, educational qualifications, and length of service and those found to be the least qualified shall be separated. The termination of employment under this Section shall entitle the school personnel affected thereby to separation pay equivalent to one month or at least one-half month salary for every year of service, whichever is higher, a fraction of at least six months being considered as one whole year.

Section 85. Involuntary Closure of School. The closure of a private school or course for cause as provided for in this Manual, or the cessation of operation which is found to be illegal or in violation of the regulations prescribed by the Secretary, shall entitle the school personnel affected thereby to separation pay equivalent to one month salary or to at least one-half month salary for every year of service, whichever is higher, a fraction of at least six months being considered as one whole year, and without prejudice to reinstatement or loss of seniority rights, at the option of the school personnel, in case of the reopening of the school.

Section 86. When Employment Not Deemed Terminated. A bonafide suspension of the operation of a private school or course for a period not exceeding one school term or the fulfillment by a school personnel of a military or civic duty shall not terminate employment. In such cases, the school shall reinstate the school personnel concerned to his former position without loss of seniority rights if he indicates his desire to resume his work not later than one month from the resumption of the operation of the school or course or from his relief from the military or civic duty.

2010 Manual of Regulation for Private Schools – Branches, Night Classes, Closure

C. ESTABLISHMENT OF BRANCH AND NIGHT CLASSES; CLOSURE OF

SCHOOLS

Section 41. Establishing Branch School. In line with the Constitutional mandate for the State to take appropriate steps to make quality education accessible to all, the Department encourages educational institutions to establish branches all over the country which shall be considered part of the corporate identity of the educational institution originally recognized by the Department. Accordingly, there is no need for a school branch to incorporate or to have a separate corporate identity for the establishment of a school branch. Educational institutions shall still secure approval from the Regional Director concerned to operate a branch school

However, the privilege of establishing a branch within the same city or municipality without need for prior approval shall not be applicable for the National Capital Region or its component cities and municipalities.

A school facility shall be considered a branch where (1) a separate site and attendance educational facilities such as building and classrooms specifically for the school have been established, (2) the branch is offering educational programs which are also offered in the main school, and (3) the courses offered in the branch are not restricted to a special clientele such as employees of a company, but are open to the qualified general public.

A school facility shall be considered an extension class where it possesses the characteristics of a school branch as above, with the exception that (1) administrative and support facilities mentioned are not available at the site, but merely the classrooms; (2) enrollment in an extension class is restricted to a special clientele, and not available to the general public; and (30 such extension classes are temporary in nature. Prior notice given to the Department on the intention to hold extension classes will be sufficient.

The school may at its discretion apply as a separate educational institution rather than as a branch: As such, the applicant therefore shall meet the requirements for the establishment of a new school.

Section 42. Guidelines for the Operation of Night Classes. The following conditions should be met in the operation of night school classes:

42.1 Night school classes should be operated only in schools that operate recognized/authorized day classes.

42.2    They should be operated only in schools with adequate lighting facilities in the classrooms and the school premises. The school should provide maximum security measures for students, teachers and school administrators.

42.3    The school should be accessible to transportation.

42.4    Only qualified students should be allowed to enroll. They should have:

■       A certificate of graduation from elementary school, or

■       A certificate of the Philippine Educational Placement Test (PEPT) results

42.5     Students in night secondary schools should be self-employed or employed by other people during the greater portion of the day. A certificate of employment duly signed by the students’ employer, indicating the nature of the work, should be required before enrolment.

42.6     The Technology and Home Economics (THE) requirements may be fulfilled in the students’ places of work subject to proper supervision and evaluation by the THE teacher. The evaluation should include a brief narrative report which should be recorded and submitted to the principal in properly accomplished grading sheets.

42.7     All curriculum requirements governing the day classes should apply to the night secondary classes. Night secondary classes should be offered for five (5) years.

42.8      Night high school classes must be adequately and efficiently
administered and supervised by a qualified high school principal, or a
qualified school head teacher/department head official or a secondary
school teacher who may be designated as officer-in-charge of the night
classes.

42.9   The school should have a librarian who will serve the night classes
and will make available all library facilities provided for the day students.

42.10     Prompt and regular attendances of students must be enforced in night high school classes.

42.11     Teaching load of teachers should not be more than 12 hours a week and require not more than three (3) preparations.

42.12     Enrolment should not be less than 20 and not more than 40 students in a class.

42.13      The budget should be properly itemized and should include the salaries/honoraria of qualified teachers, principals and school officials/personnel directly involved in its operation and maintenance.

42.14      For private secondary schools, tuition fees must be collected from each student, the amount of which shall be in accordance with existing rules and regulations.

42.15      Night classes should begin not earlier than 4:30 in the afternoon and end not later than 9:30 in the evening.

42.15.1       Secondary schools operating night classes should submit their five-year night class program to the Office of the Regional Director not later than April 30 before the start of the new school year.

42.15.2       Secondary schools already operating night classes prior to SY 2000-2001 have to go on with their present curriculum until all the old students have graduated. First year students in SY 2000­2001 onwards shall be covered by the provisions in this section.

Section 43. Closure of Schools. The closure of any program or course offered by a school may be either:

a.    Voluntary, when the school for valid cause and on its own initiative
chooses to terminate or close any of its programs or courses offered,
provided such closure is undertaken at the end of a school term and
provided further that the school remains obliged to furnish the necessary
transfer credentials and records to the students affected by the closure, or

b.    Involuntary, when the closure or termination is ordered by the Department
through the revocation/withdrawal of the permit or certificate of
recognition previously issued for the program or course.

43.1 Withdrawal/Revocation of Recognition – any action regarding withdrawal/revocation of recognition must:

a.    Be for valid cause pursuant to existing law;

b.    Observe due process where the school concerned, through
its head, must be informed by the Regional Director in
writing by registered mail, of the deficiencies and required to
explain the violation within a reasonable period; and

c.    Be due to failure of the school concerned to correct the
deficiencies, and/or to explain satisfactorily the violation
after having been given a reasonable period to do so.

43.2     A private school which has not been granted government recognition after more than five (5) renewal permits may be subject for closure.

43.3     The Regional Director, after a thorough investigation and recommendation of the Schools Division Superintendent, may declare a private school temporarily closed when:

a.    No students are enrolled therein;

b.    The school buildings are destroyed or have been declared
dangerous to life;

c.    The entire school building and site houses refugees from
calamities; and

d.  There is no peace and order in the community.

43.4   The Regional Director shall close any private school that will be
found to be operating without any permit or recognition. In closing
such schools, the Regional Director may seek the assistance of any
officers of the law.

Such decisions of the Regional Director should be immediately submitted to the Secretary.

Section 44. Dissolution of a School. The dissolution and subsequent liquidation of a school shall conform in any case to the provisions of the Corporation Code of the Philippines on the dissolution of corporations.

2010 Manual of Regulation for Private Schools – The DepEd

18.   Guihulngan City

19.   Naga City

Region VIII – Government Center, Candahug, Palo, Leyte. It is composed of (10) divisions.

1.       Northern Samar

2.       Eastern Samar

3.       Biliran

4.       Tacloban City

5.       Samar

6.       Southern Leyte

7.       Leyte

8.       Calbayog City

9.       Ormoc City

10.    Maasin City

Region IX – Airport Road, Tiguma, Pagadian City. It is composed of (8) divisions.

1.       Zamboanga del Norte

2.       Dapitan City

3.       Dipolog City

4.       Pagadian City

5.       Zamboanga City

6.       Zamboanga del Sur

7.       Zamboanga Sibugay

8.       Isabela City

Region X – Don Gregorio Pelaez Sports Complex, Velez St., Cagayan de Oro City. It is composed of (13) divisions.

1.       Misamis Oriental

2.       Cagayan de Oro City

3.       Bukidnon

4.       Camiguin

5.       Iligan City

6.       Gingoog City

7.       Lanao del Norte

8.       Misamis Occidental

9.       Ozamis City

10.    Oroquieta City

11.    Tangub City

12.    Valencia City

13.    Malaybalay City

Region XI – F. Torres St., Davao City. It is composed of (9) divisions.

1.       Davao del Norte

2.       Compostella Valley Province

3.       Davao City

4.       Davao del Sur

5.       Davao Oriental

6.       Digos City

7.       Panabo City

8.       Tagum City

9.       Samal City

Region XII – Carpenter Hill, Koronadal City. It is composed of (9) divisions.

1.       General Santos City

2.       Cotabato City

3.       Cotabato

4.       Saranggani

5.       South Cotabato

6.       Sultan Kudarat

7.       Koronadal City

8.       Kidapawan City

9.       Tacurong City

Region XIII (CARAGA) – J. Rosales St., Butuan City. It is composed of (9) divisions.

National Capital Region – Misamis St. Bago Bantay, Quezon City. It is composed of (16) divisions.

1.       Marikina City

2.       Manila

3.       Caloocan City

4.       Valenzuela City

5.       Muntinlupa City

6.       Pasay City

7.       Malabon

8.       Mandaluyong City

9.       Taguig City – Pateros

10.    Makati City

11.    Las Pihas City

12.    Paranaque City

13.    Pasig City

14.    San Juan City

15.    Navotas City

16.    Quezon City

Cordillera Administrative Region (CAR) – Wangal, La Trinidad, Benguet. It is composed of (7) divisions.

1.       Abra

2.       Apayao

3.       Baguio City

4.       Benguet

5.       Ifugao

6.       Kalinga

7.       Mt. Province

Autonomous Region of Muslim Mindanao (ARMM) – Cotabato City. It is composed of (11) divisions.

1.       Lanao del Sur l-A

2.       Lanao del Sur ll-A

3.       Lanao del Sur. Il-B

4.       Lanao del Sur l-B

5.       Maguindanao

6.       Sulu I

7.       Sulu II

8.       Tawi-tawi

9.       Basilan

10.    Marawi City

11.    Lamitan City

19.2. Powers, Duties and Responsibilities of a Regional Director.

There shall be as many regional offices as may be provided by law. Each regional office shall have a director, an assistant director and an office staff for program promotion and support, planning, administrative and fiscal services.

Consistent with the national educational policies, plans and standards, the regional director shall have authority, accountability and responsibility for the following:

1.      Defining a regional educational policy framework which reflects the values, needs and expectations of the communities they serve;

2.      Developing a regional basic education plan;

3.      Developing regional educational standards with a view towards bench-marking for international competitiveness;

4.      Monitoring, evaluating and assessing regional learning outcomes;

5.      Undertaking research projects and developing and managing region wide projects which may be funded through official development assistance and/or or other finding agencies;

6.      Ensuring strict compliance with prescribed national criteria for the recruitment, selection and training of all staff in the region and divisions.

7.      Formulating, in coordination with the regional development council, the budget to support the regional educational plan which shall take into account the educational plans of the divisions and districts;

8.      Determining the organization component of the divisions and districts and approving the proposed staffing pattern of all employees in the divisions and districts;

9.      Hiring, placing and evaluating all employees in the regional office, except for the position of assistant director;

10.  Evaluating all schools division superintendents and assistant division superintendents in the region;

11.  Planning and managing the effective and efficient use of all personnel, physical and fiscal resources of the regional office, including professional staff development;

12.  Managing the database and management information system of the region;

13.Approving the establishment of public and private elementary and high schools and learning centers; and

14. Performing such other functions as may be assigned by proper authorities.

19.3. Division Office. A division shall consist,of a province or a city which shall have a schools division superintendent, at least one assistant schools division superintendent and an office staff for programs promotion, planning, administrative, fiscal, legal, ancillary and other support services.

Consistent with the national educational policies, plans and standards the schools division superintendents shall have authority, accountability and responsibility for the following:

1. Developing and implementing division education development plans;

2.      Planning and managing the effective and efficient use of all personnel, physical and fiscal resources of the division, including professional staff development;

3.      Hiring, placing and evaluating all division supervisors and schools district supervisors as well as all employees in the division, both teaching and non-teaching personnel, including school heads, except for the assistant division superintendent;

4.      Monitoring the utilization of funds provided by the national government and the local government units to the schools and learning centers;

5.      Ensuring compliance of quality standards for basic education programs and for this purpose strengthening the role of division supervisors as subject area specialists;

6.      Promoting awareness of and adherence by all schools and learning centers to accreditation standards prescribed by the Secretary of Education;

7.      Supervising the operations of all public and private elementary, secondary and integrated schools, and learning centers; and

8.      Performing such other functions as may be assigned by proper authorities.

2010 Manual of Regulation for Private Schools – Library and Textbooks

N. LIBRARY AND TEXTBOOKS

Section 166. School Library. Every school shall have a library which shall vary in extent depending on the size of enrollment and which shall be established and maintained for each educational level and/ or program and, administered by an educationally qualified and professionally trained librarian with provision for such number of assistants as may be necessary for the effective use of the library and its available resources.

Section 167. Library Property. All books in the school library shall be correspondingly stamped with the approved name of the school and properly accessioned according to any of the generally accepted or recognized systems on library management.

Section 168. Library Holdings or Collection. The library holdings or collection and materials should be related to the educational courses being offered in the school and the corresponding enrollment. The content of the school library should be adequate in terms of quality relative to such factors as breadth of coverage and representativeness of authorship in the various disciplines, and quantity which refers to the number book holding and reference materials which should be in proportion to the enrollment and needs of the pupils or students and the academic teaching and non teaching staff.

Section 169. Open Shelf System. The open shelf system is encouraged to afford pupils and students greater access to the collection of books and materials. Appropriate library facilities shall be provided and maintained for students engaged in research activities.

Section 170. Library Requirements. Each school shall provide for the requirements of the school library viz;

a.            for Elementary Education

(1)   An adequate number of reference materials for basic learning areas, particularly English, Pilipino, Mathematics, Sibika at Kultura, Kasaysayan/Heograpiya, Science and Health.

(2)   An adequate number of general reference book, including sets of children’s encyclopedia, dictionaries, atlases and almanacs.

(3)   An adequate number of sets of supplementary readers in Filipino and English for each Grade and in the vernacular for Grade II and the upper grades.

(4)   Subscriptions to newspapers, periodicals, magazines, and pamphlets in English, Filipino and in the vernacular.

(5)   Audio-Visual equipment. Materials and facilities, such as projectors, tape, cassette recorders, films slides, records, TV sets, and visual aids such as charts, maps and globes.

(6)   Professional books of recent edition in the different subject areas for teachers’ references and subscriptions to professional magazines and journals.

(7)   Basic library furniture and fixtures such as reading/working/ tables, chairs, card catalogs, vertical files, single and double-faced book shelves, open shelves shelf list cabinets, newspaper and magazine display racks, storage cabinets, charging desks, dictionary and atlas stands.

b.            For Secondary Education

(1)   Adequate reference materials including sets of general subject encyclopedia, dictionaries (English, English – Filipino, Dialects), atlas, almanacs, fiction (30%), non – fiction (70%), books of general interest, biography books, cyclopedia, yearbook, manuals, handbooks.

(2)   Supplementary reading materials for each curriculum year.

(a) First Year – one set of silent readers and one set of supplementary readers consisting of twenty-six (26) copies per set of English and Filipino.  Other subject areas should have at least four (4) supplementary, reading materials.

(b)  Second year – Two (2) sets of supplementary readers consisting of twenty-sic (26) copies per set of English and Filipino. Other subject area should have at least four (4) supplementary reading material.

(c)  Third year and Fourth year – one (1) set of a collection of short stories of twenty six (26) copes per set for English and Filipino. The other subject areas should have at least four (4) supplementary reading materials.

(3)   An adequate number of subscriptions to newspapers, magazines and periodicals in English and in Filipino appropriate for the curriculum year.

(4)   An adequate number of professional books of recent edition and subscription to professional magazines and journals in each subject area for teachers’ references.

(5)   Initial collection of 4,000 for an enrollment of 500 or less.

(6)   Audio-visual equipment and materials as information and learning tools, such as projector, TV sets, films, slides, tapes, records.

Section 171. Library Administration. The library of private secondary schools shall be administered by professionally trained full-time librarians. In small elementary and secondary schools, the library may be under the charge of a part-time librarian, subject to the approval of the Secretary or his duly authorized representative.

Section 172. Filipino-authored Books. Filipino-authored books and other curricular materials, if available, shall be adequately represented in private school libraries, which may be appropriately designated as Filipiniana section.

Section 173. Change of Textbooks; Limitations. As a general rule, all private schools shall not change their prescribed textbooks oftener than once every four years without the prior approval of the Secretary. In allowing change of textbooks before the prescribed period, the Secretary or his duly representative shall take into account, among others, the quality and reasonableness of the price as well as the pedagogical suitability of the books.

The school administration, subject to the provisions of existing laws and rules, may require its approval on the selection and adoption by any teaching personnel of textbooks for use in classroom instruction.

The sale of textbooks or other classroom materials by any school personnel to students, without the approval of the school head, shall be allowed and subject to the rules and regulations of the school.

2010 Manual of Regulation for Private Schools – Administration

E. ADMINISTRATION

Section 51. Governing Body. Every private school shall have a governing board which shall exercise general supervision, have exclusive control and direction of all funds, prescribe policies, make rules and regulations and establish practices consistent with law for the governance and direction of the school.

Trustees of educational institutions organized as non-stock corporations shall not be less than five (5) nor more than fifteen (15). For institutions organized as stock corporations, the number and term of directors shall be governed by the provisions of the Corporation Code on stock corporations.

The control and administration of educational institutions shall be vested in

citizens of the Philippines. Trustees or directors of educational institutions shall

possess at least a bachelor’s degree.

Section 52. Rights of School Administrator. Subject to the limitation prescribed by law and the policies and regulations of the school’s governing board, the rights of the administrator of a private school shall be:

a.    To plan, organize, and implement school policies and strategies of action
as may be necessary to carry out the objectives of the school;

b.    To implement the development program of the school based on the
budgetary provisions approved by the governing board.

c.    To exercise administrative jurisdiction over the school and its operations
in order to maintain peace and harmony in the realization of its approved
objectives;

d.    To determine whom to admit as students, based on fair, reasonable and
equitable admission and academic requirements, whom to appoint as
school personnel, what to teach, subject to the condition that the core
curriculum issued by DepEd shall be complied with and what instructional
materials and facilities to provide;

e.    To adopt and enforce such measures, rules and standards as may be
necessary to maintain discipline among students, teaching and other
personnel of the school subject to reasonable regulations and supervision
of the Secretary or his duly authorized representative; and

f.     To avail of the assistance of subordinate officials or personnel in the
implementation of the school management policies.

Section 53. Duties and Accountabilities of School Administrator. Subject to the limitations prescribed by law and policies and regulations of the school’s governing board, the duties and accountabilities of the administrator of a private school shall be:

a.    To respect the authority of the school’s governing board as well as the
rights of the other members of the school community;

b.    To plan, organize, and implement policies and strategies of action so that
each component unit of the school can direct its efforts toward the
attainment of its approved objectives;

c.    To implement the policies and decisions of the school’s governing board
for the orderly, efficient, and effective management of the school;

d.    To provide a healthy and wholesome school environment conducive to
effective learning;

e.    To exercise the due diligence expected of a good father of a family in the
management of the school so as to prevent any damage or injury to life or
property inside or outside the school campus; and

f. To see to the financial viability of the school and to cause payment of its obligations when they become due.

Section 54. Chief Executive Officer. The person charged with the overall administration and management of each private school shall be known as President, Rector, Director or Principal or such other title as may be provided for in the organization thereof. As chief executive officer of the school, the President, Rector, or Principal shall be recognized as the school heads in relation to the Secretary or his duly authorized representative.

Section 55. Qualifications of the School Head. The school head, including his assistants, if any, shall possess such appropriate educational qualifications as may be prescribed by the Secretary and shall have adequate experience in school administration or management, or equivalent, at the time of his appointment.

The school head must (1) be a Filipino citizen, (2) possess at least a master’s degree or a professional license requiring at least a bachelor’s degree; (3) have adequate teaching experience, managerial competence and technical expertise in school management, or have a background of demonstrated service and competence in his previous field of endeavor, and (4) be of good moral character.

Section 56. Qualifications and Functions of the Principal. The principal in the elementary and secondary levels shall hold a master’s degree and should have at least five years of relevant teaching or of administrative experience.

The principal shall assist the school head in the attainment of the objectives of elementary or secondary education, and his functions and responsibilities explicitly stated by the schooj.

Section 57. Powers. In general, the school head shall have the responsibility of executing and implementing the policies and general plans laid down by the governing board of the private school and implementing the reasonable rules and regulations of the Department. The specific powers of the school head shall be defined in the by4aws of the school corporation. The authority of the school head shall be broad enough as to enable him to carry out successfully the development plan of the school, the policies of its governing board and the reasonable regulations of the Department.

Section 58. Term of Office and Conditions of Employment of School Head.

The term of office, compensation, benefits, and other conditions of employment of the school head of each private school, including his assistants, if any, shall be defined in and secured by a contract or appointment, which shall be the subject of agreement by and between the parties in consonance with law and the rules and standards of the school.

Unless exempted for certain valid reasons by the Secretary, the school head or his assistants, if any, shall serve on a full-time capacity.

Section 59. Qualifications of School Supervisory Official. A personnel of private schools assigned with supervisory instructional functions in the different levels of instruction shall have the following minimum qualifications which shall be duly supported by valid credentials:

1.      Principal of kindergarten, elementary school – master of arts in education, or equivalent, with three years of successful teaching experience in the elementary grades or equivalent; and

2.      Principal of secondary schools – Master of Arts in education, or equivalent, with three years of successful teaching experience in the high school or equivalent.

3.      School personnel charged with supervisory academic functions in vocational/technical schools or courses shall possess appropriate educational qualifications as may be prescribed and at least one year of successful experience in the work regularly assigned to them.

The Secretary shall issue through regulation the guidelines on equivalencies of qualifications of school supervisory personnel, based on pertinent experience and number of curricular years for the completion of each course, among others.

Section 60. Conditions of Employment of a School Supervisory Official.-

The terms of office, functions, responsibilities, compensations, benefits, and other conditions of employment of school supervisory officials in each private school shall be defined in and secured by their appointments or contracts which shall be the subject of agreement by and between the parties in consonance with law, or the school rules and regulations.

Section 61. Qualifications and Functions of the Registrar. The registrar shall hold a bachelor’s degree and have at least three (3) years of training or experience in the servicing and maintenance of student academic records and related school work.

The Registrar shall be responsible for the school records of pupils and students, and his functions and responsibilities explicitly stated by the school. Unless otherwise indicated by the school, the Registrar shall be the principal contact person of the Department.

Every private school shall preserve and maintain the integrity and confidentiality of its pupils/students records. The issuance of pupils/students records shall be done by the Registrar in accordance with law and the regulations contained in this Manual.