2010 Manual of Regulation for Private Schools – Library and Textbooks
N. LIBRARY AND TEXTBOOKS
Section 166. School Library. Every school shall have a library which shall vary in extent depending on the size of enrollment and which shall be established and maintained for each educational level and/ or program and, administered by an educationally qualified and professionally trained librarian with provision for such number of assistants as may be necessary for the effective use of the library and its available resources.
Section 167. Library Property. All books in the school library shall be correspondingly stamped with the approved name of the school and properly accessioned according to any of the generally accepted or recognized systems on library management.
Section 168. Library Holdings or Collection. The library holdings or collection and materials should be related to the educational courses being offered in the school and the corresponding enrollment. The content of the school library should be adequate in terms of quality relative to such factors as breadth of coverage and representativeness of authorship in the various disciplines, and quantity which refers to the number book holding and reference materials which should be in proportion to the enrollment and needs of the pupils or students and the academic teaching and non teaching staff.
Section 169. Open Shelf System. The open shelf system is encouraged to afford pupils and students greater access to the collection of books and materials. Appropriate library facilities shall be provided and maintained for students engaged in research activities.
Section 170. Library Requirements. Each school shall provide for the requirements of the school library viz;
a. for Elementary Education
(1) An adequate number of reference materials for basic learning areas, particularly English, Pilipino, Mathematics, Sibika at Kultura, Kasaysayan/Heograpiya, Science and Health.
(2) An adequate number of general reference book, including sets of children’s encyclopedia, dictionaries, atlases and almanacs.
(3) An adequate number of sets of supplementary readers in Filipino and English for each Grade and in the vernacular for Grade II and the upper grades.
(4) Subscriptions to newspapers, periodicals, magazines, and pamphlets in English, Filipino and in the vernacular.
(5) Audio-Visual equipment. Materials and facilities, such as projectors, tape, cassette recorders, films slides, records, TV sets, and visual aids such as charts, maps and globes.
(6) Professional books of recent edition in the different subject areas for teachers’ references and subscriptions to professional magazines and journals.
(7) Basic library furniture and fixtures such as reading/working/ tables, chairs, card catalogs, vertical files, single and double-faced book shelves, open shelves shelf list cabinets, newspaper and magazine display racks, storage cabinets, charging desks, dictionary and atlas stands.
b. For Secondary Education
(1) Adequate reference materials including sets of general subject encyclopedia, dictionaries (English, English – Filipino, Dialects), atlas, almanacs, fiction (30%), non – fiction (70%), books of general interest, biography books, cyclopedia, yearbook, manuals, handbooks.
(2) Supplementary reading materials for each curriculum year.
(a) First Year – one set of silent readers and one set of supplementary readers consisting of twenty-six (26) copies per set of English and Filipino. Other subject areas should have at least four (4) supplementary, reading materials.
(b) Second year – Two (2) sets of supplementary readers consisting of twenty-sic (26) copies per set of English and Filipino. Other subject area should have at least four (4) supplementary reading material.
(c) Third year and Fourth year – one (1) set of a collection of short stories of twenty six (26) copes per set for English and Filipino. The other subject areas should have at least four (4) supplementary reading materials.
(3) An adequate number of subscriptions to newspapers, magazines and periodicals in English and in Filipino appropriate for the curriculum year.
(4) An adequate number of professional books of recent edition and subscription to professional magazines and journals in each subject area for teachers’ references.
(5) Initial collection of 4,000 for an enrollment of 500 or less.
(6) Audio-visual equipment and materials as information and learning tools, such as projector, TV sets, films, slides, tapes, records.
Section 171. Library Administration. The library of private secondary schools shall be administered by professionally trained full-time librarians. In small elementary and secondary schools, the library may be under the charge of a part-time librarian, subject to the approval of the Secretary or his duly authorized representative.
Section 172. Filipino-authored Books. Filipino-authored books and other curricular materials, if available, shall be adequately represented in private school libraries, which may be appropriately designated as Filipiniana section.
Section 173. Change of Textbooks; Limitations. As a general rule, all private schools shall not change their prescribed textbooks oftener than once every four years without the prior approval of the Secretary. In allowing change of textbooks before the prescribed period, the Secretary or his duly representative shall take into account, among others, the quality and reasonableness of the price as well as the pedagogical suitability of the books.
The school administration, subject to the provisions of existing laws and rules, may require its approval on the selection and adoption by any teaching personnel of textbooks for use in classroom instruction.
The sale of textbooks or other classroom materials by any school personnel to students, without the approval of the school head, shall be allowed and subject to the rules and regulations of the school.